Student Team Lead Getting Started Guide
- Signup on Qukku.com
- Inviting team members (including your instructor)
- Select the team created during signup.
- Assign team roles.
- Working on your assignment
- Assign room roles to your teammates.
- Review board guidance.
- Publish your 1st post.
- Ask your teammates to provide feedback.
- Revise your post as necessary and resolve any open comments.
- Repeat c and d as many times as necessary until you and your team mates are satisfied.
- Asking for feedback from instructor
- Mark a board as Done when it's completed.
- Wait for feedback.
- Revise post as necessary and mark done when you need more feedback from your instructor.
- Making progress
- Once you have completed your first exercise, then you will need to proceed to the next one per the schedule on your syllabus.
- Inviting external advisors / mentors to your room(s).
Setting up your account as a Team Leader
You can quickly create your Qukku account by going to Qukku.com and clicking the sign-up button. When asked to name your team during account creation, you will use the team name that you submitted to your instructor through the course or club's normal team formation process. If you'd like to create additional teams for work outside of the course, you will have that option later once logged into Qukku.
Setting up your account as a Team Member
When your designated team leader creates their Qukku account, they will create your team for the course and invite you to join that team.
After the team leader completes this step, you'll receive an email from Qukku informing you that you've been invited to join that team and you should create your own Qukku account. You can click the link in the email to take you to Qukku.com and get you started on creating your Qukku account.
However, if you don't have the invitation email and know that your team has already been created, don't worry! You can still go ahead to Qukku.com and click the sign-up button to create your account. Qukku will smartly recognize that you're already a member of a team and automatically connect you to your teammates.
If you get ahead of your team leader and create your account prior to the team leader setting up your team for the course, you likely were asked to create a team as well during the account setup process. You can disregard that team for the course or use it for another project or course. When the team leader completes the process of setting up your team for the course and inviting you to it, Qukku will send you an alert (via notification if you're logged in or via email if you're not) informing you that you've been invited to the team and you'll be all set to get started.
Inviting Team Members, including Instructor
Both the team owner or team admin(s) can invite others to join a team.
To invite new team members, click the group button on the left navigation to access the Members smartbar, next select the Teams tab if it's not already chosen, then click your team name. Finally, you'll click the + Team member button and follow the prompt.
Your instructor will have previously provided you with their university email address that they use for your course in Qukku. You'll invite your instructor to be a member of your team so that they have access to your team assignments for their review and grading.
Qukku allows users to collaborate at the team level and at the room level. Inviting someone to join your team allows that person to have access to all of the team's work. Alternatively, inviting someone to join your room only allows that person to have access to the work done in a selected room. Examples of inviting someone only to a room: an advisor who's a marketing expert may be invited to the room working on the marketing assignment, whereas your instructor would need to be invited to your team so they could review all of your team's assignments.
Assigning Roles to Team Members
To simplify who has permission to manage a team, only team owners and admins have the ability to invite new members to a team. Further, only team owners can promote a team member to team admin.
You can quickly reassign roles by clicking the group button on the left navigation to access the Members smartbar and select the Team tab if it's not already chosen. Find and click the team name followed by selected the 3 dots next to a team member's name to display a menu to change the selected person's role.
Additionally, when you invite members directly to a team, you'll assign the new team member the role of admin or member, depending on your role on the team. To invite a new member to the room, you'll need to be on the Room tab of the Members smartbar, select the team that you'd like to invite someone to and click on the + New member button.
Assigning Roles to Room Members
To simplify who has permission to revise the board, only room owners and authors have the ability to edit the post. Those with the commenter role are able to focus on providing meaningful feedback and analysis.
When a new room is created and assigned to a team, all team members are provided access to the room, but are assigned the commenter role by default.
You can quickly reassign roles by clicking the group button on the left navigation to access the Members smartbar, next select the Room tab if it's not already chosen, then click the 3 dots next to a room member's name to display a menu to change the selected person's role.
Additionally, when you invite members directly to a room, you'll assign the new room member the role of author or commenter. To invite a new member to the room, you'll need to be on the Room tab of the Members smartbar and click on the + New member button.
Navigating to work assignments
Once you're team has been linked to the course, you'll have access to all of the rooms created for your team's work assignments. Qukku uses the concept of rooms to organize work, conversations and guidance for a specific purpose. Rooms are made up of boards with each board representing different work assignments.
To get started, you'll want to navigate to your Dashboard. Simply click the Qukku logo on the left navigation for the Quick Access Smartbar and click View Dashboard. You'll see a list of all rooms that you have access to and their related progress. To see more information about your room and your team's progress, you can click the 3 dots to the left of the room name in the Dashboard and then select the Properties smartbar by clicking the lightbulb on the left navigation. You'll see precisely which board has been Not Started, In Progress, or Completed along with activity-based KPIs for each board.
You can directly access a specific board by clicking on the board card in the Properties smartbar or by selecting the room name in your Dashboard.
Now, select the room and board that corresponds to the next assignment from your instructor's syllabus.
Once you're in a room, you'll notice each that each board provides you relevant guidance that helps you to successfully complete the board, an area to publish your work for the board, and a comments section for feedback on your post.
Working on your assignment
When you begin to work on a new board, you'll want to start out by reading through the board's guidance to understand the purpose of the board and how to successfully complete it.
Once you have reasonable understanding of the guidance, as an author, you'll start entering your work in the post by clicking the pencil & paper button to put the board in edit mode.
Complete your version of the board to the best of your abilities and click the post button to publish the next version of the post. Members of the room will be automatically notified that a new version of the board is waiting for their review and feedback. If you're not receiving feedback on your board, see below for how to send direct messages to room members.
If you're not quite ready to publish the next version of the board, click the save draft button. Just keep in mind that your teammates won't be able to see the draft version and will miss out on the opportunity to provide you valuable feedback.
Once you've received feedback on your board post, you'll want to revise the board based on the comments. Again, click the pencil & paper button to put the board in edit mode. As you work through the feedback, you'll want to resolve each comment by marking each one as accepted or declined depending on whether the feedback was incorporated into your revision. Resolving the comments will easily keep your teammates informed about the utility of their comments as they can navigate back to the prior version to see which comments were accepted or declined. Further, you'll keep the comments section focused on open, unresolved items. When you publish a new version of your post, the resolved feedback will be removed from the comment section and attached to the prior version in case you'd like to review them later.
You'll want to repeat the process of seeking feedback and revising the board until you and your teammates are satisfied.
Getting Feedback from the Course Instructor
Once you've completed your board and are ready to submit it for your instructor's feedback, you'll mark the board "done" by clicking the checkbox button above the post.
Your instructor will automatically receive an alert that your team's work is ready for their review. The instructor will post their feedback in the comments, just as your teammates have provided you feedback on your work.
When you're ready to revise the post, click the checkbox button above the post again as this will change the board's status from "done" to "in progress". You'll revise the board, as necessary, by including your instructor's feedback along with any additional comments from your teammates. Next, you'll resolve the newly incorporated comments by marking them accepted or declined and publish the next version of the board. Finally, click the checkmark button to indicate the board is once again "done" and ready for additional feedback from your instructor.
Making Progress in Rooms
Once you've completed your board and received feedback from your instructor, you'll need to proceed to the next board per the schedule on your syllabus.
You're always able to work on multiple boards at any given time. Likewise, you can work through several rooms simultaneously. This will allow you to work on the next assignment, while revising the current board based on feedback.
Inviting External Advisors / Mentors to Your Room
When your instructor asks that you engage external stakeholders on your work assignment, you have the ability to invite them to your room without exposing all of your team's work to them.
To invite an external advisor as a new member to the room, you'll need to be on the Room tab of the Members smartbar and click on the + New member button. Next, you'll select the commenter role for your external advisor as you're primarily seeking their feedback on your work. In the text box, you're provided the opportunity to use a boilerplate message seeking their help. However, it's always more effective to enter a personalized message for your intended recipient. This will help them better understand why you're seeking their assistance.